College & Career

Increase Productivity and Organization: Here Are The 5 Best Tools To Stop Wasting Time!

Staying organized is super important. Not only does it help with just keeping everything in order, but it also helps to increase productivity. Nobody wants to spend 10 minutes looking around for that one thing!

Throughout my time as a blogger and college student, I have come across numerous resources (most of them being F-R-E-E) that have helped me stay organized and increase productivity. Here are some of my favorites!

increase-productivity-organization-tools

ZohoMail

Like Gmail or Yahoo!, Zoho Mail is an email service. It is free, easy-to-use, and has some great organizational features.

My favorite feature is the color-coded calendar! It allows you to easily create and edit events, add details, and invite people to keep them in the loop. Some calendars can be a pain to make changes to but this one has a great drag and drop feature that makes editing a breeze!

Another part of ZohoMail that I love is that you can connect your domain to an email for free. It’s a bit of a process to get it set up, but having my readers email me at nicole@glamorouslyyou.com is so much more professional-looking than my old gmail!

Other honorable mentions for Zoho are its “Notes” feature (which can also be color coded – yay!) and “Tasks” feature, which are like to-do lists.

This platform is great for keeping everything all in one place and beautifully organized. Did I mention the color coding?!

zoho-mail-calendar

Microsoft Excel

I have to admit, I always hated Excel. It was confusing to use and it just didn’t seem very exciting. It wasn’t until my internship at a PR firm last year that I was asked to create an ongoing list of project ideas. Naturally, I made the list on Microsoft Word, but I was immediately corrected by my supervisor that it wasn’t acceptable and Excel is the way to go for something of that nature.

Initially, I was apprehensive but after I practiced with it a little more, I realized how amazing it is!

Recently, I wanted to create more comprehensive editorial and social media content calendars for myself. I did Google search upon Google search (I even hit up Pinterest) and couldn’t find any free calendar templates that fit my needs. So what does a blogger do when she can’t find a calendar right for her? She creates her own!

It definitely took some time to design and create the perfect calendar but already, I feel way more organized.

So, if you’re looking for that perfect list or calendar and can’t seem to find one from someone else, I highly recommend taking the deep dive into Excel and creating a custom one just for you!

MS-excel-social-media-calendar

BoardBooster

Possibly my favorite resource on this list! If you use Pinterest for your business, then BoardBooster is a must-have for you.

One of the biggest ways to succeed on social media is to remain consistent with your posting. So when we are talking about Pinterest, consistent re-pinning is a must. But logging on everyday to pin a bunch of things can feel tedious and like a waste of time.

That’s where BoardBooster comes in!

It’s pretty simple to set up. You connect your BoardBooster account to your Pinterest account and BB will then create duplicate boards of all your existing boards. These duplicates are made secret so no one accept you will see them.

Whenever it’s convenient for you, pin as many pins as you would like onto these duplicate/secret boards. BB will then transfer these pins onto your public boards according to the days and times you set. How nifty!

Personally, I like to go in once a week and pin enough pins to last me until the next week. Since I have started using this resource, I have seen my Pinterest following and engagement increase significantly!

The best part is that it’s free up until you schedule 1000 re-pins. After the free period is over, it is $5 a month for 500 re-pins. That plan works for me but there are other plans if you require more.

It’s affordable, easy, and it does half the work for you! Awesome, right?

boardbooster-pinterest

Canva

Graphic design is a critical component of any brand. It determines how people will see and feel about your business. If you’re not a professional graphic designer or if you don’t have the resources to hire one, then you’ll have to utilize a free resource that is easy to use and will produce professional-looking graphics.

Let me introduce you toΒ Canva!

I have used my fair share of online graphic design sites and this one is the best by far. My favorite part is that it saves your previous designs to go back to in the future, which isn’t usually something that other sites offer for free. This helps to increase productivity because you won’t have to recreate a similar design over again or try to recreate specific colors.

Also, being able to see all of your designs in one place helps with developing your aesthetic and maintaining brand consistency.

I should also mention in the upgraded paid version, there are options for creating color palettes and keeping your brand’s logos and fonts on file. Cool, right?

canva

Notebook

I don’t like to use notebooks and papers as my main organizational tools, but I do like to use them for one thing: as a dumping ground for ideas!

I keep one large notebook and it is dedicated to scribbles, notes, and ideas. It doesn’t have to be organized because I don’t put anything super important in it. It can be as messy as I want it to be – it’s like the junk drawer of my business!

Let yourself have one place where you can be messy; whether it’s in a notebook like me or in the notes section on your phone. It’s good to get a little messy sometimes πŸ™‚


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Increase Productivity and Organization: Here Are The 5 Best Tools To Stop Wasting Time!

What resources do you love to increase productivity and stay organized? Is it a struggle for you to keep everything in order or can you not live without everything organized? Let me know in the comments!

 

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18 Comments

  • Reply jane

    Great post! I needed this today. I would love to try board booster but I don’t have the budget yet πŸ™

    August 8, 2017 at 3:42 pm
    • Reply nicoledarosa

      It’s free until 1000 re-pins! It’s a great resource πŸ™‚ Glad you enjoyed the post!

      August 8, 2017 at 4:00 pm
  • Reply Yen (GlossyCover)

    Thanks for the tips! I personally love Canva for all my designs. It’s so versatile!

    August 8, 2017 at 3:43 pm
    • Reply nicoledarosa

      My pleasure πŸ™‚ Canva is the bomb!

      August 8, 2017 at 4:01 pm
  • Reply Brittany

    Wow!! Love these tips,I’ve been looking for something like BoardBooster because it’s so easy to spend 5 hours on Pinterest without noticing lol. Thank you for sharing.

    August 8, 2017 at 3:45 pm
    • Reply nicoledarosa

      I totally feel you on that haha normally I wouldn’t complain about it but when you have 1000 other things to do, saving time is a must!

      August 8, 2017 at 4:02 pm
  • Reply Amber

    I love using Canva too! I should definitely try some of the others too. Thank you for the tips, I need some organization in my life

    August 8, 2017 at 5:13 pm
    • Reply nicoledarosa

      Haha that’s what I’m here for! Canva is the best ????????

      August 9, 2017 at 9:29 am
  • Reply Shara

    Great information. I love Canva and Excel. Today, I’m checking out Board Booster.

    August 9, 2017 at 12:28 pm
    • Reply nicoledarosa

      I hope it does wonders for you like it did for me! πŸ™‚

      August 10, 2017 at 1:58 pm
  • Reply Nele

    Boardboaster seems amazing! I need to try it out, never heard of it before!

    August 9, 2017 at 12:46 pm
    • Reply nicoledarosa

      It really is! A lot of other bloggers like to describe it as “Pinterest on AutoPilot” πŸ™‚

      August 10, 2017 at 1:57 pm
  • Reply Brittany

    I didn’t like excel for a long time either, then I realized all kinds of things it can do, and I love it!

    August 10, 2017 at 11:02 am
    • Reply nicoledarosa

      It’s not very exciting at first glance lol but it really is awesome!

      August 10, 2017 at 1:57 pm
  • Reply Alida Sharp

    As someone who is organizationally challenged I appreciate all the help and tips I can get! Thanks!

    August 15, 2017 at 12:05 pm
    • Reply nicoledarosa

      I’m here to help! lol I hope these tips will help you with some of your challenges πŸ™‚

      August 15, 2017 at 12:47 pm
  • Reply Shelby

    I was so hesitant to learn canva and now I would die without it- it saves so much time!

    August 15, 2017 at 12:24 pm
    • Reply nicoledarosa

      Canva is the absolute best! I can make graphics so quick and easy πŸ™‚

      August 15, 2017 at 12:48 pm

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